I stumbled upon a method to get some of my files organized. For a long time, I was thinking like a secretary/office manager. I would put various papers into file folders and stick them in a file cabinet. Of course, my filing would invariably get behind. The files were not always the most accessible, usable way to keep track of the paperwork. For example, in the case of medical records, there was a lot of rifling through papers to get at the information i needed. When my son was in the hospital, I determined that it was essential to be able to quickly access his meical info on the go as we traversed the hospital and then the city. So, I gathered all of his medical reports, lab reports etc, and arranged them in a binder. Within the binder, I separated the info into sections: a section for lab tests; a section for doctor info; a section for notes taken during doctor appointments; a section for current medications (retaining old pages with past medication info). This has worked fabulously.
This was rather eye-opening and exciting, as far as i was concerned. My next step was to set up similar binders for my husband, each pet, and me. Now when any of heads to the doc (or the vet) we bring along the appropriate binder. All new info goes right into it, notes taken at the appointment go right in there. This is a great little tool, and i am convinced that I will be able to stay right on top of things with these binders.
Since I was on a roll, I gathered together all of the service records for each car and bindered them as well. Again, I had separate sections—one for services done, and one for warrantees. Now I can instantly put my hands on the info.
I don’t know why having it in a binder makes it so much more dramatically accessible, but it does. So I thought I would share it with others. Have any of you tried anything like this? If so, how did you like it? Did youput in any refinements that you think would be helpful?